4.4.5 Control of documents

4.4.5 Control of documents
Documents required by the OH&S management system and by this OH&S Standard shall be controlled, records are a special type of document and shall be controlled in accordance with the requirements given in 4.5.4
The organization shall establish, implement and maintain a procedure(s) to:
a) Approve documents for as adequacy prior to issue;
b) Review and update as necessary and re-approve documents;
c) Ensure that changes and the current revision status of documents are identified;
d) Ensure that relevant versions of applicable documents are available at points of use;
e) Ensure that documents remain legible and readily identifiable;
f) Ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the OH&S management system are identified and their distribution controlled; and
g) Prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose.

4.4.5 Pengendalian dokumen
Dokumen-dokumen yang disyaratkan untuk system manajemen K3 dan standar OHSAS ini harus terkendali. Catatan merupahkan jenis khusus dokumen dan harus terkendali sesuai dengan persyaratan yang dinyatakan di 4.5.4
a) Menyetujui kecukupan dokumen-dokumen sebelum diterbitkan;
b) Meninjau dokumen secara berkala, dirubah bila diperlukan dan disetujui kecukupannya;
c) Memastikan perubahan-perubahan dan status revisi saat ini dalam dokumen teridentifikasi;
d) Memastikan versi yang relevan dari dokumen yang diterapkan tersedia ditempat penggunaan;
e) Memastikan bahwa dokumen-dokumen dapat terbaca dan dengan cepatteridentifikasi;
f) Memastikan bahwa dokumen-dokumen yang berasal dari luar dan dianggap penting oleh organisasi untuk perencanaan dan operasi system manajemen K3 diidenttiikasikan dan distribusinya terkendali; dan
g) Mencegah penggunaan dokumen kadaluarsa dan menetapkan identifikasi jika dipertahankan untuk tujuan tertentu.

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